Full Expungement

Notes:

• Full expungement is only available if your agencies groups are configured to link together for a full expungement.

• The name may be different depending on your agency's configuration. Full Expungement is used in this topic for descriptive purposes.

• The following steps may vary depending on your agency configuration.

• Contact your Tyler representative for more details.

To expunge a record:

1. Search data for the record to expunge.

2. Open the record from the search results.

3. Click the Expunge  menu.

4. Select your agency's full expungement definition from the menu. Note that these options vary depending on your agencies Data Archive configuration and the record type.
   
   After selecting the type of expungement from the menu the record is outlined and a Start Expungement  button displays in the upper left corner.

5. Click the Start Expungment  button. The Confirm Expungement dialog displays, explaining that expunging cannot be undone.

6. Click the Expunge button.
   
   The fields that are configured for excpungement are expunged and the Custom Text Expungement dialog displays for text block expungement if there are any texts items in the record, such as narratives.

7. Select individual phrases or search for names and phrases to expunge. If there are multiple narratives, use the < and > buttons to scroll between the Narratives.

8. Optionally, click the Preview button to preview how the narratives appear after expungement is complete.

9. Click Continue if using the full expungement option to proceed to the next expungement activity. The Document Expungement dialog displays, showing a list of attached documents. 

10. Click the Download  button next to the file to download it.
    
    Note: If the file is proprietary to a specific application, for example a Microsoft Word file, you must have that application installed to view it.

11. Make the necessary updates to the file to fulfill the expungement.

12. Click the Upload  button to upload the modified file.
    
    Note: The new file name displays as the upload. However, the original file name does not change in the record. Because the file name does not change, always replace the file with the same file type to avoid confusion and possible errors when opening the file.
    
    Additionally, the file is labeled as modified, including the date, time, and user who modified the file.

13. Click Continue. A message displays asking if you are sure you want to complete the expungement process. 

14. Click Expunge.
    
    Note: There is no undo function after clicking Expunge. If any other changes need to be made, click Cancel.
    
    After clicking Expunge, a message displays when the expungement completes. In a sub-section/record type, the configured fields in the record display as Expunged. 

15. Refresh the page to view the updated record.