Expunging Documents

To expunge documents:

1. Search data for the record to expunge.

2. Open the record from the search results.

3. Click the Expunge  menu.

4. Select your agency's document expungement definition from the menu. Note that these options vary depending on your agencies Data Archive configuration and the record type.
   
   After selecting the type of expungement from the menu the document is outlined and a Start Expungement  button displays in the upper left corner.

5. Click the Start Expungment  button. The Confirm Expungement dialog displays, explaining that expunging cannot be undone.

6. Click the Expunge button. The Document Expungement dialog displays showing a list of attached documents. 

7. Click the Download  button next to the file to download the file.
   
   Note: If the file is proprietary to a specific application, for example a Microsoft Word file, you must have that application installed to view the file.

8. Make the necessary updates to the file to fulfill the expungement.

9. Click the Upload  button to upload the modified file.
   
   Note: The new file name displays as the upload. However, the original file name does not change in the record. Because the file name does not change, always replace the file with the same file type to avoid confusion and possible errors when opening the file.
   
   Additionally, the file is labeled as modified, including the date, time, and user who modified the file.

10. Click Continue. A message displays asking if you are sure you want to complete the expungement process. 

11. Click Expunge.
    
    Note: There is no undo function after clicking Expunge. If any other changes need to be made, click Cancel.
    
    After clicking Expunge, a message displays when the expungement completes. 

12. Refresh the page to view the updated record.